PROCUREMENT DEPARTMENT'S FUNCTIONS AND ACTIVTIES
The Procurement Department, which is one of the Departments under the Procurement and Corporate Planning Division and is supervised by the Deputy Executive Director who oversees and coordinates the activities of the Department.
The Department is charged with the responsibility of ensuring that goods and services are purchased at the right quality, quantity and price from the right sources at the right time in accordance with the best practice and acceptable procedure as provided in the National Procurement Act of 2016.
This Act Enables SLAA to Achieve NPPA's Core Value
i. Establishing a pricing standard and benchmark.
ii. Ensuring that the application of fair competitiveness, transparency, value for money, standard practices for procurement and disposal of public assets and services are maintained.
iii. Attaining transparency, competitiveness, cost-effectiveness and Professionalism in the Public Sector Procurement System. For administrative convenience, the Department is subdivided into the following Sections:-
iv. Procurement
v. Quality Control/Price Intelligence (i.e. Market survey)
vi. Tender.
1. PROCUREMENT FUNCTIONS:
a. Issuing and documentation of contract Awards
b. Contract Monitoring and Implementation Record Unit
c. Receiving procurement requisition for goods, works and services.
d. Aggregating of needs assessment
e. Preparation of Procurement plan in conjunction with Procurement Planning Committee (PPC)
f. Procurement of contract order through Local Purchase Order (LPO) and Job Order (JO)
II. QUALITY CONTROL/PRICE INTELLIGENCE FUNCTIONS:
a. Issuing and documentation of contract Awards
b. Contract Monitoring and Implementation Record Unit
c. Receiving procurement requisition for goods, works and services.
d. Aggregating of needs assessment
e. Preparation of Procurement plan in conjunction with Procurement Planning Committee (PPC)
f. Procurement of contract order through Local Purchase Order (LPO) and Job Order (JO)
III TENDER FUNCTIONS:
a. Placement of advertisement in consonance with NPPA
b. Receiving, collating and selling of Tender documents
c. Collection of bids from Bidders
d. Opening of submitted Bids
e. Arrange for evaluation (Technical and Financial) in conjunction with the relevant Departments and Directorates
f. Selection of successful Bidders
g. Preparation of Evaluation Reports (Technical and Financial)
h. Debriefing of Bidders
i. Arranging for PPC an PTB meeting
j. Acting as Secretariat at PPC and PTB meeting
k. Keeping proper records of proceeding at PPC and PTB
l. Ensuring due process in all procurement activities in line with PPA 2007
m. Due process compliance (Board Matters).
n. Contract Processing Unit